The Five keys to Holding Productive and Administrative-free Construction Development Meetings
How many times have you driven to the worksite, irritated that you have to hold yet another construction development meeting that you know would result in nothing? You’re not lonely, to be sure. For many project managers around the globe, site sessions are a persistent source of annoyance. This issue almost always exists, regardless of the project’s form or scale. As a result, it’s no wonder that project managers devote more than 6 hours per week to designing and coordinating various plans in order to remain on top of all that’s going on on site and ensuring that success meetings add value to the team rather than cause frustration.
However, watching something on the ground can never be confused by too much paperwork. Unproductive meetings cannot be solved by spending 40% of the time on site making phone calls and preparing notes that are obsolete the moment they are published. In the opposite, it will exacerbate existing issues over time. This is where digitalisation enters the equation. This is when the importance of using construction-specific tools in the designs becomes clear. Many construction stakeholders depend on phone contact, which may be problematic on a construction site. This isn’t to say that these methods aren’t useful.
You can see that construction progress sessions can be both time-consuming and inconvenient to plan or simply attend. It’s because most members don’t have a straightforward vision of what’s going on on site or what the next major stones are. Now that we’ve brought the issue to attention, it’s time to find answers. At Times Group, we believe in delivering the best steps to help other organisation reach the maximum level of handling construction site work. Without further ado, here are the five measures that will help you and your team hold effective construction development progress meetings with minimal administrative overhead:
1. Make use of construction-specific tools:
We cannot emphasize sufficiently the importance of incorporating construction-specific digital technologies into your designs. It’s the key to rising site exposure and, as a result, cutting down on delays and budget overruns. The more clarity you have on your idea, the less errors and crucial problems you will encounter. More specifically, by closely relating anything that happens on the web to the master and short-term schedules, you stop being bogged down in time-consuming administrative activities. Simply put, increased site awareness will improve the efficiency of the construction development meetings while still holding everyone responsible if they arrive unprepared.
2. Have faith in a central basis of truth:
Another aspect that may make site meetings a nightmare is fragmented coordination, which is directly related to the lack of a construction-specific project management method. Rather than switching from one text or phone call to the next, you can consolidate all of your project contact into a single database.
As a result, the people involved will have access to evidence that is important to them and make rational decisions without relying on others. Furthermore, keep in mind that a single source of truth also serves as a single source of evidence. When all is working, it is much easier to keep people responsible in the event of a crisis.
3. Make a connection between your project schedules:
Project managers spend more than 6 hours a week attempting to build and monitor various plans in order to keep track of all that is going on on-site. That’s just not good enough, and it may have a negative impact on the efficiency of the site meetings. This is why comprehensive planning is so important. Using a tool that helps you to connect all of your schedules would give you a greater idea of where you need to concentrate your time each day and give you a clearer picture of your whole project. The best thing is that you can achieve the one-of-a-kind platform exposure without having to hop from one text to the next or contacting a large number of people.
4. Your meetings should be consistent:
It’s time to reflect on the layout of your site meetings after you’ve set up your multimedia resources. You should make these meetings recurring by scheduling them at a set time and date each week. Whatever is going on with the project, everybody should be aware that the weekly development meeting is still on Monday at 10:00 a.m. In addition, everybody can be on schedule. Furthermore, each team should be notified of the meeting’s topics at least one day prior to the meeting so that they can practice. Starting with each side announcing their progress would be a brilliant idea. You’ll be able to jumpstart the second half of the meeting by resolving all of the questions that have been raised.
5. Pay close attention to the minutes of the council.
Last but not least, meeting minutes and attendance records are inextricably linked. A detailed attendance record (also known as a register) is an important aspect of this procedure. It is important that all attendees sign the attendance sheet and acknowledge that they are responsible for the final edition of the meeting minutes.
Overall, it becomes clear that seeing just what is going on on the work site is the first step in getting everyone on the same page. Only then would you be able to boost construction progress meetings and transform them from a weekly drudgery into a place for teamwork and development.